The Approvals page displays timetable actions that require authorisation before they can proceed. The approval process helps protect important Daily Organiser data by ensuring that high-impact timetable changes are reviewed before they are applied, and replaces the 'enable period realignment' function in the Management Portal |2B Settings | Daily Organiser.

When is approval required?

When a timetable is published, recycled/deleted, or restored, the system automatically checks the effect of the action on linked Daily Organiser files. Approval is required if the action would:


Remove more than 3 of any of the following:

  • Cancellations
  • Teacher Absences
  • Room Availabilities
  • Teacher Replacements
  • Room Replacements
  • CRT Availabilities
  • Student Attendance Changes
  • Change the Day/Period structure. 


Changing Period or Yard Duty codes in the timetable will trigger an approval requirement, as those changes will alter the Day/Period structure or cause existing Daily Organiser records to be removed.

Teacher changes in the timetable may also trigger approval, but only if publishing the timetable would remove or invalidate existing Daily Organiser data. For example, if a teacher change results in teacher absences, replacements, cancellations, or similar records no longer matching the timetable and being deleted, those deletions contribute to the approval threshold.

 
A simple teacher change that updates the timetable but does not result in more than three affected Daily Organiser records (or a Day/Period structure change) would not require approval.

Who can approve?

Approval requests can be actioned by users assigned one of the following roles:

  • Global Administrator
  • School Administrator
  • User Administrator
  • Daily Organiser

When a request is created, all eligible approvers receive an email notification so it can be reviewed promptly.

Approving or rejecting requests

Select a pending request to review the proposed timetable action and its impact on Daily Organiser data.

  • Approve – The timetable action is completed automatically.
  • Reject – The timetable action is cancelled and no changes are applied.

Audit trail

For accountability, the system records:

  • Who approved or rejected the request.
  • The date and time the decision was made.

This provides a clear audit trail for significant timetable changes.