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To access our desktop and cloud software, users must be assigned roles on the Task [1A] Users screen on https://timetabling.education.
The user roles are as follows:
| Role | Description | Associated Roles (Optional) |
| Global Administrator | Full access to the Management Portal. Manage all configurations and settings within a school for Timetabling Solutions apps (Recommended for IT). | Access to all tasks in the Management Portal. - 1 Users - 2 Configuration - 3 Operations - 4 Curriculum - 5 Data Management - 6 Daily Organiser - 7 Integrations - 8 Logging |
| School Administrator | Limited access to the Management Portal. | - 2 Configuration - 3 Operations - 4 Curriculum - 5 Data Management - 6 Daily Organiser |
| User Administrator | Limited access to the Management Portal. Manage users and roles for Timetabling Solutions apps. | Assign the School Administrator role for file campus and data management. |
| User Administrator + Daily Organiser Role | Limited access to the Management Portal. Manage users and roles for Timetabling Solutions apps. | - 1 Users - 3 Operations - 4 Curriculum - 5 Data Management - 6 Daily Organiser - 8 Logging Assign the School Administrator role for file campus and data management. |
| User Administrator + Timetabler Role | Limited access to the Management Portal. Manage users and roles for Timetabling Solutions apps. | - 1 Users - 3 Operations - 4 Curriculum - 5 Data Management - 6 Daily Organiser - 8 Logging Assign the School Administrator role for file campus and data management. |
| User Administrator + Course Manager Role | Limited access to the Management Portal. Manage users and roles for Course Manager. | - 1 Users - 5 Data Management - 8 Logging Assign the School Administrator role for file campus and data management. |
| User Administrator + Staffing | Limited access to the Management Portal. Manage users and roles for Staffing. | - 1 Users - 8 Logging Assign the School Administrator role for file campus and data management. |
| Daily Organiser | Manage daily timetable changes such as teacher absences, lesson cancellations, activities, and replacement teachers. | - 3 Operations - 4 Curriculum - 5 Data Management - 6 Daily Organiser Assign the School Administrator role for file campus and data management. |
| Course Manager Order here | Manage student preferences and classes. Assign Course Manager – Restricted users to student groups. | - 5 Data Management Assign the School Administrator role for file campus and data management. Assign the User Administrator Role to add users to Course Manager and Course Manager – Restricted. |
| Course Manager – Restricted | Manage student preferences and classes. | |
| Staffing Manager Order here | Manage staffing loads. | Assign the School Administrator role for file campus and data management. Assign the User Administrator Role to add users to Staffing Manager and Staffing Manager – Restricted. |
| Staffing Manager – Restricted | Read-only access to staffing loads | |
Timetabler (desktop V10) | Access the Version 10 desktop app, which includes Timetable Development and Student Options. (includes publishing timetable to Daily Organiser from the desktop and the Management Portal) | - 3 Operations - 4 Curriculum - 5 Data Management - 6 Daily Organiser Assign the School Administrator role for file campus and data management. |
| Daily Reports Viewer Order here | Read-only access to all daily reports | Assign the User Administrator role to assign users to Daily Reports - Restricted. |
| Daily Reports Viewer – Restricted | Read-only access to selected daily reports | |
| Student | Read-only access to an individual student's personal timetable, including daily changes. Student code must be entered. Access to Preferences Manager (if used) | |
| Teacher | Read-only access to an individual teacher's personal timetable, including daily changes and the bulletin. Teacher code must be entered | |
Preferences Manager (beta release available) | Manage student online subject selection | - 5 Data Management Assign User Administrator Role to add users to Preferences Manager – Restricted. Assign School Administrator role for data management. |
Preferences Manager - Restricted (beta release available) | Restricted access to Students & Reports |